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BOARD MINUTES

THE 803RD REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT
HELD TUESDAY, OCTOBER 15, 2019


The Regular Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by the President, Charles Givines, at the District's Headquarters, 15500 Dixie Highway, Harvey, Illinois on October 15, 2019 at 4:15 P.M. upon due notice to all members of the time, date and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Present
Trustee Lamar X Miller...............Present

Also Present were:

Janet Rogers.................Operations Superintendent
Nikki Cody.....................Business Manager
Joseph Miller.................Attorney for the Board
Chris Brown..................General Foreman
Luke Chmielewski........Chief Mechanic
Aerielle Charles............Administrative Assistant
Alicia Traviss.................Deloitte Consulting LLP
May Hu..........................Deloitte Consulting LLP

 

The meeting was opened by the President, whereupon Deloitte Consulting LLP gave a presentation concerning the 2019 Pension Plan Review to the Board of Trustees.

 

Alicia Traviss and May Hu from Deloitte Consulting LLP exited the Board Room after their presentation.

 

Mr. Turnbo from Kirkland, Turnbo & Associates was not present during the meeting due to personal issues.

 

The minutes of the 802nd meeting of the Board of Trustees held on September 9, 2019 were reviewed. The following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Regular Board meeting September 9, 2019.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

The following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Special Public Hearing meeting September 23, 2019.

Upon roll call vote:

Yeas: Trustees Warner, Stokes. Miller and Givines
Nays: None

 

Monthly reports for Business and Operations Departments were presented by SCCMAD employees Nikki Cody, Business Manager and Janet Rogers, Operations Superintendent (please see attached reports).

Thereupon the Manager’s Staff Monthly Report for the month of October 2019, which is found on pages 367A and 367B were reviewed. President Givines called for a group roll call vote to accept the Manager’s Staff Monthly Report. The following resolution was made upon unanimous vote, to wit:

BE IT RESOLVED, the Manager’s Staff Monthly Report for the month of October 2019, is approved and ordered filed.

 

The following motion was made by President Givines and seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the bills list totaling $344,852.27.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

At this point in the meeting, Ms. Cody stated that she is still working to complete IMRF. There will be a full update at the next board meeting.

 

The following motion was made by President Givines, seconded by Trustee Miller, to:

BE IT RESOLVED, the Board hereby approves the Operations Superintendent, General Foreman, Field Operator Supervisor and Biologist to attend the 65th Annual Meeting of the Illinois Mosquito Vector Control Association (IMVCA) to be held at the Bloomington Normal Marriot Hotel and Conference Center November 20-22, 2019.
Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

At this time, President Givines made a request to the Board to exit out of the Regular Board Meeting and enter into Executive Session at 5:10 p.m. to discuss the hiring, discipline, performance and compensation of certain personnel matters of pending, probable, or imminent litigation, the sale or purchase of securities, investments, or investment contracts.

 

The following motion was made by President Givines and seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to exit the 803rd Regular Meeting of the Board of Trustees.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

Nikki Cody, Chris Brown, Luke Chmielewski, and Aerielle Charles exited the Board Room.

 

At this time, President Givines made a request to the Board to enter the Regular Board meeting at 5:36 P.M.

 

Nikki Cody, Chris Brown, Luke Chmielewski, and Aerielle Charles re-entered the Board room.

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to extend Brittany Johnson’s seasonal employment to the end of December 2019, but not to exceed 600 hours.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to extend Steven William’s seasonal employment to the end of December 2019, but not to exceed 600 hours.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Warner, to wit:

BE IT RESOLVED, the board hereby approves to utilize seasonal employee Monesia Camper as an on call/as needed worker when administrative assistants are absent.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

The next Board meeting will be held on November 12th, 2019 at 4:00 P.M. at the District Headquarters.

 

Signed:

 

Charles Givines, President

Lamar X Miller, Secretary