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BOARD MINUTES

THE 801ST REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT
HELD MONDAY, AUGUST 12, 2019


A Regular Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by President Charles Givines, at the District's Headquarters, 15500 Dixie Highway, Harvey, Illinois on August 12th, 2019 at 4:00 P.M. upon due notice to all members of the time, date and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Present
Trustee Lamar X Miller...............Present

Also Present were:

Janet Rogers...........................Operations Superintendent
Nikki Cody...............................Business Manager
Chris Brown............................Division Central Foreman
Meganne Trela........................Attorney for the Board
Tasha Ferguson......................Seasonal Administrative Assistant

 

The meeting was opened by the President, whereupon, the minutes of the 800th meeting of the Board of Trustees held on July 8th, 2019 were reviewed. The following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the following: Minutes for the Regular Board meeting July 8th, 2019; minutes for the Executive Session of the Board Meeting July 8th, 2019; minutes for the Special Board meeting July 22nd, 2019; minutes for the Executive Session July 22nd, 2019

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

Thereupon the Manager's Staff Monthly Report for the month of July, 2019, which is found on page 321A & B were reviewed. President Givines called for a group roll call vote to accept the Manger's Staff Monthly Report. The following resolution was made upon unanimous vote, to wit:

BE IT RESOLVED, the Manager's Staff Monthly Report for the month of July 2019, is approved and ordered filed.

 

Monthly reports for the Business and Operations Department were presented by SCCMAD employees Nikki Cody, Business Manager and Janet Rogers, Operations Superintendent (please see attached reports).

Ms. Cody stated that the public hearing notice was published in the Daily Southtown for Monday August 19th, 2019. Mrs. Rogers distributed new and former job descriptions to the Board for review.

The following motion was made by President Givines and seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves to table the approval of the Annual Budget and Appropriation Ordinance for 2019-2020 until the public hearing notice is published in the newspaper per Attorney Miller.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to cancel/discontinue the Direct Energy contract immediately

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the SCCMAD revised personnel manual by removing the General Manager title and replacing it where appropriate, to Operations Superintendent or Business Manager and any additional updates noted. The Personnel Policy will be revisited and updated by the Board in the near future

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Givines
Nays: Trustee Warner

 

The following motion was made by President Givines and seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the current SCCMAD job descriptions based on the current organizational chart.

 

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Givines
Nays: Trustee Warner

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the retirement of Jerome Templin effective August 30th, 2019. Mr. Templin will receive a lump sum pension payout.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

At this time, President Givines made a request to the Board to exit out of the regular Board meeting and enter executive session at 5:00 PM, to discuss the hiring, discipline, performance and compensation of certain personnel matters of pending, probable, or imminent litigation

 

The following motion was made by President Givines and seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to exit the 801st Regular Meeting of the Board of Trustees.

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

Tasha Ferguson and Chris Brown exited the Board room immediately. Nik Boardroom at 5:30 P.M.

 

At this time, President Givines made a request to the Board to exit out of the executive session and enter Regular Session at 6:26 P.M.

 

Tasha Ferguson, Chris Brown and Nikki Cody re-entered the Board room.

 

The following motion was made by President Givines and seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to hire Arnesha Barlow as Full-Time Operator, with a start date of August 13th, 2019.

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to promote Emerson Cousins as the Senior Field Operator with a start date of September 1, 2019.

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby directs Janet Rogers, Operations Superintendent, and Nikki Cody, Business Manager, to draft a Credit Card Policy that will be submitted to the Board Attorneys for review.

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

There being no further business, a unanimous vote was made to adjourn the meeting

 

Signed:

 

Charles Givines, President

Lamar X Miller, Secretary