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Minutes March 9, 2020

BOARD MINUTES

THE 808TH REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT
HELD MONDAY MARCH 9, 2020


A Regular Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by President Charles Givines, at the District’s Headquarter, 15500 Dixie Highway, Harvey, Illinois on March 9, 2020 at 4:05 P.M. upon due notice to all members of the time, date and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Present
Trustee Lamar X Miller...............Present

Also Present were:

Janet Rogers..........................Operations Superintendent
Nikki Cody..............................Business Manager
Meganne Trela........................Attorney for the Board
Luke Chmielewski...................Chief Mechanic
Aerielle Charles.......................Administrative Assistant
Gwendolyn Kirkland.................EAW Wealth & Retirement Planning
Paul Parise.............................IMRF Representative

 

 

The meeting was opened by the President, whereupon a presentation was given by Gwendolyn Kirkland from EAW Wealth & Retirement Planning regarding the annuity.

 

Gwendolyn Kirkland exited the board room after her presentation at 4:20 P.M.

 

Paul Parise from IMRF answered question from the Board regarding the IMRF Pension plan.

 

Paul Parise exited the board room at 4:40 P.M.

 

he following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Regular Board Meeting February 10, 2020.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

 

The following motion was made by President Givines, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Executive Session February 10, 2020.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

 

Monthly reports for Business and Operations Department were presented by SCCMAD employees Nikki Cody, Business Manager and Janet Rogers, Operations Superintendent (please see attached reports).

 

Thereupon the Manager’s Staff Monthly Report for the month of March 2020, which is found on 432 A&B pages were reviewed. President Givines called for a group roll call vote to accept the Manager’s Staff Monthly report. The following resolution was made upon unanimous vote to wit:

BE IT RESOLVED, the Manager’s Staff Monthly Report for the month of March 2020 is approved and ordered filed.

 

 

The following motion was made by President Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the bills list totaling to $349,607.93.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

 

The following motion was made by President Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby authorizes the Business Manager to prepare a Preliminary/Tentative Budget for fiscal year 2020-2021.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

The following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the appointment and/or reappointment of 20 seasonal employees for the 2020 Mosquito season and returning workers; Jada Weaver, Aeria Charles, Elizabeth Graczyk, James Sims, Christian Reed, William Hudson, Anthony Gabriello, Winston Hutson, Darius Slatton, and Jakimi Cobb.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

The following motion was made by President Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the Operations Superintendent with the addition of 3 more employees to attend IMVCA’s Springfield Days March 25-26, 2020.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

The following motion was made by President Givines, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the Operations Superintendent with the addition of 4 more employees to attend 22nd Annual AMCA Conference in Washington, DC May 11-14, 2020.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

At this time, President Givines made a request to the Board to exit out of the Regular Board Meeting and enter into Executive Session at 5:00 p.m. to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees.

 

 

The following motion was made by President Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to exit the 808th Regular Meeting of the Board of Trustees.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

Nikki Cody, Luke Chmielewski and Aerielle Charles exited the Board Room.

 

At this time, President Givines made a request to the Board to enter the Regular Board meeting at 5:20 p.m.

 

Nikki Cody, Luke Chmielewski and Aerielle Charles re-entered the Board Room.

 

 

The following motion was made by President Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the updated Personnel Manual with the following updates; the removal of verbiage stating required employee background checks and the addition of verbiage stating the right for employees to donate sick days.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller and Givines
Nays: None

 

 

There being no further business, the meeting was adjourned.

 

The next Board meeting will be held on April 13, 2020 at 4:00 P.M. at the District Headquarters.

 

Signed:

 

Charles Givines, President

Lamar X Miller, Secretary