Resources

Search Our Site

AGENDA

THE PUBLIC HEARING /SPECIAL MEETING Of THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT

Monday, September 23, 2019
4:00 P.M
15500 Dixie Highway
Harvey, IL 60426


  1. Roll Call
  2. Presentation & Discussion of:
  3. a. Budget & Fiscal year 2019-2020
  4. Approval of Budget
  5. Public Comments
  6. Adjournment

AGENDA

THE 803RD MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT

Monday, September 9, 2019
4:00 P.M
15500 Dixie Highway
Harvey, IL 60426


  • I. Pledge of Allegiance
  • II. Roll Call
  • III. Approval of Minutes of the Regular Board Meeting August 12, 2019
  • IV. Approval of Minutes of the Executive Session August 12, 2019
  • V. Approval of Minutes of the Special Board Meeting Minutes August 20, 2019
  • VI. Staff Monthly Report
  • Nikki Cody – Business Manager
    Janet Rogers – Operations Superintendent
  • VII. IMRF Update
  • VIII. Credit Card Policy Update
  • IX. New Business
  • a.) Review of quotes and discussion/approval of the purchase of 7 GMC/Chevrolet Silverado trucks. (See attached quote sheet)
  • X. Executive Session
  • The Board to consider meeting in closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body pursuant to section 2(c) (1) of the Open Meeting Act.
  • XI. Possible Action from Executive Session Items
  • XII. Public Comments (3 minutes)
  • XIII. Adjournment

AGENDA

THE 804TH MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT

Tuesday, October 15, 2019
4:00 P.M
15500 Dixie Highway
Harvey, IL 60426


  • I. Pledge of Allegiance
  • II. Roll Call
  • III.Presentation
  • Deloitte Consulting LLP. Representative
    Kirkland, Turnbo & Associates-Mr. Turnbo
  • IV. Approval of the Minutes of the Regular Board Meeting September 9, 2019
  • V. Approval of the Minutes of the Special Public Hearing Meeting September 23, 2019
  • VI. Staff Monthly Report
  • Nikki Cody – Business Manager
    Janet Rogers – Operations Superintendent
  • VII. Approval of Monthly Reports
  • VIII. Approval of Bills List
  • IX. IMRF Update
  • X. Possible extension of seasonal leave employees
  • XI. Authorization for the Operations Superintendent, General Foreman, Field Operator Supervisor and Biologist to attend the 65th Annual meeting of the Illinois Mosquito Vector Control Association (IMVCA) to be held at the Bloomington Normal Marriot Hotel and Conference Center November 20-22, 2019
  • XII. Executive Session
  • • The Board to consider meeting in closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body pursuant to section 2 (c) (1) of the Open Meeting Act.
    • Litigation (pending or imminent) pursuant to section 2(c)(11) of the Open Meetings Act
    • The sale or purchase of securities, investments, or investment contracts pursuant to section 2(c)(7) of the Open Meetings Act.
  • XIII. Possible Action from Executive Session Items
  • XIV. Public Comments (3 minutes)
  • XV. Adjournment

BOARD MINUTES

THE 800TH REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT
HELD JULY 8, 2019


The Regular Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by the President, Charles Givines, at the District's Headquarters, 15500 Dixie Highway, Harvey, Illinois on July 8, 2019 at 4:20 P.M. upon due notice to all members of the time, date and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Present
Trustee Lamarr X Miller..............Present

Also Present were:

Janet Rogers.............Operations Superintendent
Nikki Cody.................Business Manager
Meganne Trela..........Attorney for the Board
Tasha Ferguson........Seasonal Administrative Assistant

Also Present were:

Chris Brown.................Division Central Foreman
Michael Slamecka.......Biologist
Luke Chmielewski.......Chief Mechanic

Also Present were:

Tasha Ferguson...........Seasonal Administrative Assistant
Stephanie Blanco.........John Kasperek Company
Kyle Kasperek...............John Kasperek Company

 

The meeting was opened by the President, whereupon, the minutes of the 799th meeting of the Board of Trustees held on June 10, 2019, were reviewed. The following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the regular session minutes of the 799th meeting on June 10, 2019 are approved and ordered filed.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the executive session minutes of the Board meeting on June 10, 2019 are approved and ordered filed.

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the regular session minutes for the special Board meeting on June 17, 2019.

Upon roll call vote:

Yeas: Trustee Stokes, Warner and Givines
Abstain: Trustee Miller
Nays: None

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the Executive Session minutes for the Special Board meeting on June 17, 2019.

Upon roll call vote:

Yeas: Trustee Warner, Miller, Stokes and Givines
Nays: None

 

At this time, there was a presentation by certified public accountants, Stephanie Blanco and Kyle Kasperek from the John Kasperek Company.

 

Monthly reports for the Business and Operation Departments were presented by SCCMAD employees by Nikki Cody, Business Manager and Janet Rogers, Operations Superintendent (Please see attached reports)

 

Thereupon Manager's Staff Monthly Report for the month of June 2019, which is found on pages 306 A & B was reviewed. President Givines called for a group roll call vote to accept the Manager's Monthly Report. The following motion was made upon unanimous vote to wit:

BE IT RESOLVED, the Manager's Staff Monthly Report for the month of June 2019, is approved and ordered filed.

 

The following motion was made by Trustee Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Statement of Budget and Cash for the Month of June 2019, which in words and figures appears as Exhibit“A” is approved.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Miller, and Givines
Nays: None

 

The following motion was made by Trustee Givines and seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves to hire Brittany Johnson as a seasonal worker for the Business and HR Department.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

The following resolution was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to remove Douglas Wright, Nick Maloni and Patrick McCool and add Charles Givines, Ray Warner and Nicole Cody to the US Bank account.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

The following motion was made by Trustee President Givines and seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the tentative board meeting schedule for July 1, 2019 - June 30, 2020 fiscal year.

Upon roll call vote:

Yeas: Trustee Warner, Miller, Stokes and Givines
Nays: None

 

The IMRF packet was mailed to the District and the District mailed the IMRF packet to Atty Miller for review. Atty. Trela stated that SCCMAD designated staff would have to complete the IMRF paperwork.

 

The following motion was made by President Givines and seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the SCCMAD to solicit bids for (4) new vehicles.

Upon roll call vote:

Yeas: Trustees Stokes, Miller, Warner and Givines
Nays: None

 

At this time, Pres. Givines made a request to the Board to exit out of the regular meeting and enter executive session at 5:33 pm to discuss the hiring, discipline performance and compensation of certain personnel matters of pending, probable, or imminent litigation.

 

The following motion was made by Trustee Givines, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves to exit the 800th regular meeting of the . Board of Trustees.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givines
Nays: None

 

Nikki Cody, Tasha Ferguson, Janet Rogers, Luke Chmielewski, Michael Slamecka and Chris Brown exited the Board room.

At this time, Pres. Givines made a request to the Board to exit out of the executive session and enter into regular session at 6:25 p.m.

Nikki Cody, Tasha Ferguson, Janet Rogers, Luke Chmielewski, Michael Slamecka and Chris Brown

 

The following motion was made by Trustee Givines, seconded by Trustee Warner, to wit:

BE IT RÉSOLVED, the Board hereby approves to enter the 800th regular meeting of the Board of Trustees.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givine's
Nays: None

 

The following motion was made by Trustee Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves the John Kasperek Company as the new SCCMAD auditors.

Upon roll call vote:

Yeas: Trustees Warner, Miller, Stokes and Givine's
Nays: None

 

There being no further business, a unanimous vote was made to adjourn the meeting.

 

Signed:

 

Charles Givines, President

Lamarr X Miller, Secretary

AGENDA

THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
OF THE SOUTH COOK COUNTY MOSQUITO ABATEMENT
DISTRICT

Monday, July 22, 2019
4:30 P.M
15500 Dixie Highway
Harvey, IL 60426


  • I. Pledge of Allegiance
  • II. Roll Call
  • III.Presentation
  • James Turnbro - Kirkland, Turnbo & Associates
    Janet Rogers - Operations Superintendent
    Nikki Cody - Business Manager
  • IV. Discussion and Possible approval of the SCCMAD Personnel Manual
  • V. Discussion and Possible approval of current job descriptions (Based on current organizational chart)
  • VI. Executive Session
  • The Board to consider meeting in closed session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body pursuant to section 2 (c) (1) of the Open Meeting Act.
  • VII. Possible Action from Executive Session
  • VIII. Public Comments (3 minutes limited to agenda items)
  • IX. Adjournment

AGENDA

THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
OF THE SOUTH COOK COUNTY MOSQUITO ABATEMENT
DISTRICT

Tuesday, August 20, 2019
4:00 P.M
15500 Dixie Highway
Harvey, IL 60426


  • I. Pledge of Allegiance
  • II. Trustee Roll Call
  • III.Discussion and possible approval of the Preliminary Annual Budget and Appropriation Ordinance
  • IV. Public Comments (3 minutes limited to agenda items)
  • V. Adjournment

AGENDA

THE 802ND MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT

Monday, August 12, 2019
4:00 P.M
15500 Dixie Highway
Harvey, IL 60426


  • I. Pledge of Allegiance
  • II. Roll Call
  • III. Approval of the Minutes of the Regular Board Meeting July 8, 2019
         Approval of the Executive Session Minutes of the Board Meeting July 8, 2019
         Approval of the Minutes fir Special Board Meeting July 22, 2019
         Approval of Executive Session Minutes July 22, 2019
  • IV. Staff Report
  • Nikki Cody – Business Manager
    Janet Rogers – Operations Superintendent
  • V. Possible Approval of the Annual Budget and Appropriation Ordinance for fiscal year 2019 – 2020
  • VI. Direct the Business Manager, Operations Superintendent, and Accountant for the Board to prepare the Tax Levy Ordinance for fiscal year 2019 – 2020.
  • VII. Discussion and Possible approval of the SCCMAD Revised Personnel Manual
  • VIII. Discussion and Possible approval of current job descriptions (Based on current organizational chart)
  • IX. Approval of Retirement for Jerome Templin effective August 30, 2019
  • X. Executive Session
  • The Board to consider meeting in Executive Session for the discussion of the seasonal leave time, credit card, hiring, personnel, discipline, performance and compensation of certain employees and matters of pending or imminent litigation.
  • XI. Possible Action from Executive Session Items
  • Hiring and or promotions of Division Supervisor, Assistant Division Supervisor, and Field Operator(s)
  • XII. Public Comments (3 minutes limited to agenda items)
  • XIII. Adjournment

BOARD MINUTES

MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF TRUSTEES OF
THE SOUTH COOK COUNTY MOSQUITO ABATEMENT DISTRICT
HELD MONDAY JULY 22, 2019


A Special Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by President Charles Givines, at the District's Headquarters, 15500 Dixie Highway, Harvey, Illinois on July 22, 2019 at 4:39 P.M. upon due notice to all members of the time, date and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Present
Trustee Lamarr X Miller..............Present

Also Present were:

Janet Rogers.............Operations Superintendent
Nikki Cody.................Business Manager
Joseph Miller.............Attorney for the Board

The members absent were:

Chris Brown.................Division Central Foreman
Luke Chmielewski.......Chief Mechanic
Darius Slatton.............Seasonal Bio-Aid

 

Mr. James Turnbo was unable to attend the Board meeting; so instead, emailed a written statement to update the Board on the District's investment portfolio. Atty. Miller's recommended that the "written letter" be tabled until Mr. Turnbo can present to the Board.

 

A motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to table the reading of the letter until Mr. Turnbo can give a presentation to the Board members.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

At this time, Nikki Cody, Business Manager and Janet Rogers, Operations Superintendent gave presentations to the Board. Ms. Cody discussed: the free driving abstracts for full-time District employees, the regular contributions made to the pension plan, the new computer server and software.

Janet Rogers and Darius Slatton demonstrated the new SCCMAD website. The Board agenda, minutes and job applications will be available on the website. Mrs. Rogers distributed the following binders to the Atty and Board members: updated job descriptions and the SCCMAD personnel manual.

Atty Miller recommended that the Board not adopt the personnel manual or the job descriptions if they had not been reviewed. Trustee Warner and Trustee Stokes requested copies of the former job descriptions as well. Atty Miller also presented (2) options to the Board: a policy manual and a personnel manual.

Mrs. Rogers and Mr. Chmielewski discussed the State Fire Marshall's upcoming appointment and the above ground tank issues.

 

A motion was made by Trustee Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to enter executive session to discuss the hiring, discipline performance and compensation of certain personnel matters pending, probable, or imminent litigation.

Upon roll call vote:

Yeas: Trustee Stokes, Warner, Miller and Givines
Nays: None

 

Nikki Cody, Janet Rogers, Luke Chmielewski and Chris Brown exited the Boardroom

 

A motion was made by Trustee Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to exit out of executive session into the special meeting.

Upon roll call vote:

Yeas: Trustee Warner, Miller, Stokes and Givines
Nays: None

 

Nikki Cody, Janet Rogers, Luke Chmielewski and Chris Brown enter the Boardroom.

 

There being no further business, a unanimous vote was made to adjourn the meeting at 6:38PM.

 

Signed:

 

Charles Givines, President

Lamarr X Miller, Secretary